Overview of Human Resources Management Systems

The human resource management system efficiently manages the employee details, job positions, departments and leaves. An employee needs to be created in 'Employee' module . Human resource managers can configure leave types and leave days within the 'Leaves' module. Leave requests and approval is also part of this process. The Job positions are tracked within departments, forecast number of employees and also those in the recruitment process.

A human resources management system ensures everyday human resources processes are manageable and easy to access. It merges human resources as a discipline and, in particular, its basic HR activities and processes with the information technology field, whereas the programming of data processing systems evolved into standardized routines and packages of enterprise resource planning (ERP) software. On the whole, these ERP systems have their origin from software that integrates information from different applications into one universal database. The linkage of its financial and human resource modules through one database is the most important distinction to the individually and proprietarily developed predecessors, which makes this software application both rigid and flexible.

Recruitment Software Tool

This software tool will enable you to create job positions, manage applications for each position, manage resumes and letters, set up initial qualifications, conduct the first interview, second interview, and contract proposal.

HR Employee Database Management Software

The employee database will manage contact information and position, full time, or parttime employment.

Work Information will include the following;

Contact Information

Employee Name, Work Address, Work Location, Work Email, Work Mobile, Work Phone.


Department, Job Position, Job Title, Manager, Coach, Working Hours.

Private Information will include the following;

Citizenship & Other Information
Nationality, Country, Staff Identification Number, Passport Number, Bank Account Number.

Employee Status
Gender, Marital Status, Number of Children.

Work Permit
Visa Number, Work Permit Number, Visa Expire Date.

Certificate Level, Field of Study, School.

Date of Birth, Place of Birth, Country of Birth.

Contact Information
Private Address, Emergency Contact, Emergency Phone, Km Home-work.

This software will allow you to create different departments for the organization.  Such as;

Production Department, Sales Department, Finance Department, Exploration Department, Maintenance Department, HR Department, Administration Department, etc. 

You can create as many departments and job positions as the organization will demand. The system will allow you to put employees in each of the different departments and define hierarchy.

Functions of HRMS

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Thepayroll module automates the pay process by gathering data on employee time and attendance, calculating various deductions and taxes, and generating periodic pay cheques and employee tax reports. Data is generally fed from human resources and time keeping modules to calculate automatic deposit and manual cheque writing capabilities. This module can encompass all employee-related transactions as well as integrate with existing financial management systems.

Thetime and attendance module gather standardized time and work-related efforts. The most advanced modules provide broad flexibility in data collection methods, labor distribution capabilities, and data analysis features. Cost analysis and efficiency metrics are the primary functions.

The benefits administration module provides a system for organizations to administer and track employee participation in benefits programs. These typically encompass insurance, compensation, profit sharing, and retirement.

The HR management module is a component covering many other HR aspects from application to retirement. The system records basic demographic and address data, selection, training and development, capabilities and skills management, compensation planning records, and other related activities.

The training module provides a system for organizations to administer and track employee training and development efforts. The system, normally called a "learning management system" (LMS) if a standalone product, allows HR to track education, qualifications, and skills of the employees, as well as outlining what training courses, books, CDs, web-based learning or materials are available to develop which skills. Courses can then be offered in date specific sessions, with delegates and training resources being mapped and managed within the same system. Sophisticated LMSs allow managers to approve training, budgets, and calendars alongside performance management and appraisal metrics.

The employee self-service module allows employees to query HR related data and perform some HR transactions over the system. Employees may query their attendance records from the system without asking the information from HR personnel. The module also lets supervisors approve O.T. requests from their subordinates through the system without overloading the task on the HR department.

Many organizations have gone beyond the traditional functions and developed human resource management information systems, which support recruitment, selection, hiring, job placement, performance appraisals, employee benefit analysis, health, safety, and security, while others integrate an outsourced applicant tracking system that encompasses a subset of the above.

The analytics module enables organizations to extend the value of an HRMS implementation by extracting HR related data for use with other business intelligence platforms. For example, organizations combine HR metrics with other business data to identify trends and anomalies in headcount in order to better predict the impact of employee turnover on future output.